Teams and sharing
Teams let you share a knowledge base with colleagues. Everyone on the team can read, create, and organize notes in shared containers. AI assistants follow team-level instructions.
What teams are
A team is a shared knowledge base that multiple people can access. Each team has its own containers, notes, and tags. Separate from your personal knowledge base.
Each member connects their own AI (ChatGPT or Claude). The team's AI instructions apply to everyone.
Teams are the full shared-space model. Hjarni also supports sharing personal containers with collaborators, but that is a narrower permission model than a dedicated team workspace.
How teams work
Shared containers
Teams have their own container hierarchy. All team members can create, read, and organize notes in these containers.
Team AI instructions
Set AI instructions at the team level. Every member's AI assistant follows the same conventions when working with team notes.
Member management
Invite members by email. Team admins can manage membership and settings.
Separate from personal
Team notes and personal notes are separate. Your personal knowledge base stays private.
Common use cases
Startup knowledge base
Shared company knowledge that any team member's AI can search. Decisions, processes, and context in one place.
Shared research repository
A team of researchers capturing findings that everyone's AI can reference and build upon.
Content team workflow
Writers and editors sharing source material, briefs, and style guides that AI follows consistently.
Operating manual for a small team
Document processes, runbooks, and decisions. New members ask their AI and get answers from day one.
FAQ
What is shared?
Everything in the team's knowledge base: notes, containers, tags, and AI instructions. Your personal knowledge base remains private.
Can teams use MCP too?
Yes. Each team member connects their own AI assistant via MCP. The AI can access both personal and team knowledge bases.
How is this different from sharing one container?
A team has its own separate notes, containers, tags, billing, and team instructions. Shared personal containers keep ownership anchored to one person's personal brain and expose a narrower surface area.
Who can manage members?
Team admins can invite and remove members. The person who creates the team is the first admin.
What plan is required?
Teams require the Teams plan. Each member needs their own Hjarni account.
Related docs
Questions about teams?
Email [email protected]